This includes implementing technical policies and procedures that allow only authorized persons to access electronic protected health information. HHS states that the security rule requires covered entities to “ensure the confidentiality, integrity, and availability of all e-PHI they create, receive, maintain or transmit.” Sending HIPAA-compliant email isn’t as simple as logging into any platform and shooting off a quick message. Next, we’ll discuss how to send those emails. Understanding how HIPAA-compliant email works is the first step to sending emails that respect patient privacy. Additionally, you can prevent your team from inadvertently breaking HIPAA laws by setting up policies that guarantee adherence to privacy rules and training them on best practices for email usage.

These steps will help you deliver email securely and in accordance with HIPAA. Get consent from patients before communicating via email.Configure your email platform correctly.Enter into a business associate agreement with your provider.Send email in a way that provides end-to-end encryption.To ensure emails are HIPAA compliant, you must While the rules for email vary depending on how you use it in your organization, following HIPAA guidelines can ensure you maintain compliance. To prepare your team to use email effectively, let’s go over what a HIPAA-compliant email looks like and how to send one.

Healthcare providers can’t simply discard email since it’s an incredibly useful and necessary business tool. This can be difficult for medical professionals as their expertise, naturally, isn’t in email security. You need to protect your patients’ privacy and make sure their PHI (Protected Health Information) remains safe and secure. If you’re not careful about how you use email, you can get into a lot of trouble. HIPAA allows electronic communication such as email, but there are regulations to keep in mind. Populate your HIPAA-compliant email list with a HIPAA-compliant form.

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